Timeline for Guaranteed Compliance
1. Fill out application and informational survey
2. Process review
- formal meeting with CW Analytical to go over your SOP's (Standard Operating Procedures) for the production of your product(s)
- this may include a site-visit so that we can work with you to gain a better understanding of your process. Site visits are mandatory and participation in the Certificate Program entails an agreement to allow a representative of CW Analytical to conduct a site visit at a predetermined time.
3. Cleanliness Training
- educational materials will be provided based on the products(s) you produce to assist you and your staff in producing cleaner, safer products
- for growers this will include information on chemical pesticide/fungicide alternatives
- for edible producers, Serv Safe or other similar program must be completed by kitchen manager or head chef/baker.
4. Batch coding implementation.
- To participate in this certificate program, all producers must already have in use, or develop and implement a unique batch coding system. The format is up to you, but you must have a system in place to trace each batch of finished product. You must know which batches are going to each client via your order fulfillment system. If you don't already have this program in place, we can provide you with materials on how to go about this.
5. Representative Sampling Training
- We will provide you with training on a protocol for ensuring that batches are sampled appropriately depending on what products you produce. However, to achieve a true representative sample, 0.5% of your batch must be submitted for testing.
6. Review and sign code of conduct document
7. Certificate Creation.
- Once you've determined your quality standards you should also formulate your brand statement and any other information about your brand that you'd like to communicate to your clients on your physical certificate.
8. Pre-testing Transition
- Before you are given your physical certificates, any current batches must be submitted for quality testing. All products must fall into the stipulated quality specifications that you have selected.
9. Hold and Release Program Development and Implementation
- As a participant in the certificate of guarantee program, you agree to a strict hold and release protocol. This means that once you have completed the representative sampling protocol and the sample is given to CW Analytical, the batch is then sequestered and held until you are in receipt of a pass on all necessary analyses.
- If your sample falls within the appropriate quality specifications, you can then release the corresponding batch to fill orders. Fill out a certificate and include with every order.
- Remember that any third party in receipt of a Certificate that has been filled out can contact CW Analytical for verification of the data. If a sample does not meet your required specifications, please follow remediation protocol below.
10. Remediation (if needed)
- If at any time, a sample you submit falls outside of the stipulated quality specifications, the first step is a reanalysis.
- Follow the representative sampling protocol to obtain another sample from the same batch.
- Submit this sample to CW Analytical.
- Ensure batch remains sequestered at your facility.
- If sample falls within specifications, batch may be released for processing and sale.
- If sample falls outside specifications, protocols for remediation may be followed. (i.e. concentrating Cannabis flowers or trim contaminated with molds or bacteria)
- if product cannot be safely remediated, batch must be destroyed.